Privacy Notice

Articles 13 and 14 of the EU General Data
Protection Regulation

Informing a data subject. Drawn up on December 16, 2024.

Competitor Data Processed in
the XIII International Jean Sibelius Violin Competition

1. Controller

XII International Jean Sibelius Violin Competition
Telephone: +358 40 7104
Postal address: Sibelius Academy, P.O. Box 30, FI-00097 UNIARTS

2. Entity and person in charge of processing personal data

Secretary General Päivi Pousar
E-mail address: paivi.pousar@uniarts.fi

3. Contact person for the processing of personal data

Secretary General Päivi Pousar
E-mail address: paivi.pousar@paivi-pousaruniarts-fi

4. Data protection officer

Data Protection of the University of the Arts Helsinki.
E-mail address: privacy@uniarts.fi
Telephone: +358 294 47 3568
Postal address: P.O. Box 1, FI-00097 UNIARTS

5. Register name

COMPETITOR REGISTER OF THE XIII INTERNATIONAL JEAN SIBELIUS VIOLIN COMPETITION 2025

6. What are the purposes and the legal basis for processing personal data?

The mission of the XIII International Jean Sibelius Violin Competition is to arrange the becoming competition in 2025, May 18-29, to provide the Competition Committee, Competition Office, Pre-selection Jury and the Jury of the Competition with necessary information of the competitors in order to execute the Competition according to the Rules of Competition.

The legal basis for processing personal data is comprised of consent of the competitors in applying for the XIII International Jean Sibelius Violin Competition in person and with signature.

7. What data do we process?

We process the personal data of the competitors applying for the Competition. The personal data to be processed includes:

• Basic information on the data subject: name, date of birth, gender, city of birth, e-mail address, postal address, telephone number, copy of passport and photograph.
• Eventual information on the duties: List of studies and previous competition prizes, repertoire performed in the Competition.
• When processing personal data, we do not make use of automated decision-making and profiling as referred to in the Data Protection Regulation.

8. Where do we get information?

We get information from the application system of the Competition, uploaded personally by the competitors.

9. To whom do we disclose and transfer data, and do we transfer data outside the EU or the EEA?

In processing personal data, we use subcontractors working for us. We have outsourced IT administration to a third-party service provider administering and protecting the server on which personal data are saved. We don’t transfer personal data outside the EU/EEA.

10. How do we protect data and how long will we keep them?

The system is used via the Internet over a protected connection from the server machines of the provider. Use is subject to a user ID and a password. All users of the partnership data system are members of the Competition staff.

The data is kept until the result of the Competition is announced and the necessary reports to organizers, financiers and the Ministry of Education and Culture in Finland are completed.

11. What are your rights as a data subject?

Data subjects are entitled to inspect the data concerning them and stored in the personal data register and require erroneous, outdated, unnecessary, or unlawful data to be rectified or erased. In case processing is based on a consent, a data subject also has the right to withdraw his or her consent or to alter it.

According to the Data Protection Regulation, the right to object to processing or to request restriction of processing of data as well as to lodge a complaint with a supervisory authority on processing personal data.

Should the data subject not be satisfied with the way the Competition has processed his or her personal data, he or she may demand the national data protection authority (in Finland, the Data Protection Ombudsman whose contact information is available in the web address http://www.tietosuoja.fi/en/) to look into the matter.

12. With whom can you get in touch?

All questions on the processing of personal data as described in this data protection statement are to be asked by getting in touch with the contact person named in Point 3 who will, in case of need, forward the matter to the data protection officer. In case you feel that your rights as mentioned in Point 11 are not respected, you may get directly in touch with the University Data Protection addressed in Point 4.